General Party Planning Tips
Hosting a great party has nothing to do with how you set the table, what food you serve or how good your decorations are. It has everything to do with creating a fun and relaxed atmosphere so that everyone has a good time. The best way to do that is to be well organized; so here are some basic tips to get you there.
Preparation Time Line
3-4 weeks before the party:
2-3 days before the party:
1 day before the party:
The day of the party:
Choosing a theme for your party can help create a focus when choosing a tableware pattern, invitations, decorations, games/activities, and food. It also helps create a sense of fun and expectation. A tried and true example might be a "back-to-the-fifties" theme for a birthday celebration; or spicing up a graduation party with a Mexican fiesta theme, or taking a simple bridal shower and turning it into a "kitchen" theme.
Creating a Guest List
The real secret to a successful party lies with the guest list, because it's the people who make the party.
How many to invite - Logic says that if the party will be held outdoors or in a large party room a big list is fine; if space is limited, keep the list small to ensure that everyone will be comfortable.
Who to invite - Will it be a get together with friends, a celebration for someone else or a chance to establish a relationship with business associates? In any case, if hosting a small party, mix personalities that complement each other and don't clash. If hosting a large party, clashing personalities are usually not a problem and you have more freedom with your guest list.
Think of the invitation as a sincere compliment telling your guest that their presence is wanted. Think of it also as a calling card to your event. So, the style and look of your invitation, gives the guest a preview to your event. Don't be afraid to personalize it and put in exciting details or teasers to get everyone interested.
Many tableware patterns have matching invitations, or you can create your own, or you can even have custom invitations made just for your event. Below are some information you might want to include:
Your decorations help create the all important atmosphere for your event. Additionally, think of decorations as giving your party flair, enhancing the mood and lifting the spirits! It is what transforms an ordinary room into another place or time. You might choose a checkered tablecloth for an Italian pasta/pizza dinner or a backyard barbecue; place black balloons around the room for an "over the hill" birthday party; or strategically place candles to create a warm atmosphere. Always pay attention to lighting and consider this to be part of your decorations. Small decorative lights add a wonderful touch to almost any event and are inexpensive and easy to display.
Games and Activities
Fun games or activities can really make a party unique. To begin with, they help "break the ice" by getting people to become better acquainted. They also help to liven up a party. If there will be winners, make sure you have prizes.
Entertainment is an alternative to games and activities. Hire a musician, comedian, magician, band, DJ, dancers, or even a local celebrity, to entertain your guests.
Smart Party Tips
Party America has hundreds of tableware patterns covering every party occasion, holiday, milestone or seasonal event, complete with decorations and matching invitations.
You'll find a rainbow of solid color plates, napkins, table covers, and cutlery to mix and match with your party theme.
Our stores carry over 100 mylar balloons in various shapes, sizes and colors, including your favorite licensed characters. The styles are really fantastic and you can create your own balloon bouquets or let us help you create a custom one just for your event. Either have us fill them with helium or inquire about our helium tank rentals.
Print out our Party Checklist